Main mission

Responsible for providing comprehensive financial, administrative, and project implementation support to ensure smooth delivery of HI India’s projects. This includes managing payments, monitoring project expenditures, ensuring compliance with HI and donor rules, supporting partners, and maintaining accurate financial records.

 Responsibilities

Strategy and steering

·       Implements and monitors the actions plans for HI’s financial strategy within his or her area of responsibility.

·       Updates financial information and monitors financial indicators within his or her area of responsibility.

·       Monitors and reports to his or her line manager and functional manager on the financial risks of which he or she is aware and contributes towards their mitigation.

·       Helps to identify financial and legal risks for HI within his or her area of responsibility.

·       Ensure Legal compliance as per Sri Lankan statutory compliance related to Labour Law 

Standards and expertise

·       Deploys all of HI’s financial policies, processes and tools within his or her area of responsibility.

·       Ensures that HI’s Sri Lanka’s legal obligations are met and produces the required financial documents.

·       Reports any changes in standards, case law or in the practices of other stakeholders in the financial field of which he/she is aware.

·       Implements and complies with procedure for archiving financial documents and publishes and updates financial documents in the dedicated workspaces.

·       Contributes to internal control within his or her area of responsibility and applies identified corrective actions.

Operational implementation

Contributes to financial and budget management

 ·       Participates in the construction and adjustment of budgets with the budget holders.

·       Provides budget holders with regular budget monitoring reports and assists them in the use of tools.

·       Produces and updates resource allocation tables (human, logistical, etc.) and communicates them to the departments concerned.

·       Integrates budget adjustments into the budget monitoring tools and enters cost-accounting modifications into the Financial Information System (FIS).

·       Contributes towards optimising the use of HI’s own funds.

·       Adheres to the deadlines in HI’s financial calendar.

·       Consolidate cash flow requirements and assists project managers in defining their cash flow needs within his or her area of responsibility.

·       Prepares responses to questions from internal and statutory auditors.

·       Contributes to the financial management of institutional funding in compliance with “donor” guidelines and contractual obligations

·       Assists with the drafting of funding proposals for institutional donors; compiles multi-programme proposals when the programme is lead.

·       Optimises funding schedules (coverage of office and support costs) in the drafting or revision of institutional funding proposals.

·       Ensures that donor obligations are realistic and compatible with HI procedures (payment dates and methods and financial reports, methods for justifying expenditure, exchange rates, audits, etc.)

·       Informs budget holders of institutional donors’ financial rules and verifies their application.

·       Verifies funding expenditure monitoring and provides budget holders with donor budget monitoring reports. He or she monitors consumption rates, issues alerts in the event of a risk of non-compliance with flexibility rules and anticipates slippage by preparing contractual amendments with his or her interlocutors.

·       Produces financial reports for institutional donors in conformity with donor guidelines.

·       Prepares payment requests for donors and informs his or her line-manager in the event of a (possible) delay in payments.

·       Enters information concerning donor contracts into the FIS: donor budgets, cost-accounting and budget modifications, schedules, reports, etc.

·       Prepares responses to questions from internal and donor auditors.

·       Archives the budgets and financial reports shared with institutional donors (with an internal and external version) in the dedicated storage spaces.

Contributes to the quality of partners’ financial information

·       Produces an analysis of partners’ capacities in the financial field (e.g. budget monitoring tools) and, based on this analysis, builds a capacity-building plan for these partners.

·       Checks the supporting documents provided by partners and the accuracy and conformity of their accounts before validating payment requests or settling the advance.

·       If needed, assists partner(s) in their budget development and adjustment.

·       Support the Project Manager in the regular monitoring of the partner(s) budget follow-up and in the actions to be taken in case of drift.

·       Enters any cost-accounting changes & budget modifications related to partnerships into the Financial Information System (FIS).

·       Helps partners to organise themselves to meet the deadlines in the financial calendar.

Administrative Management

·       Responsible for implementing the payroll process within his/her scope of responsibility in compliance with HI's legal and social obligations, rules and policies

·       With delegated authority from his/her HR (line) manager, represents HI with local administrative authorities (employment inspectorate, etc.).

·       Timely filing of Quarterly tax returns with tax authorities.

·       Be responsible for Human Resource Administration Support including personnel record keeping, HRIS, recruitment and so on

Emergency preparedness and response

·       Contributes to the program's emergency preparedness actions and, during an emergency, adapts his/her work modality to contribute to HI’s effective humanitarian response.

• Salary will be determined based on experience, qualifications, and budget availability.

Send a motivation letter and an updated CV including 2 referees (one must be your current line manager) with contact number and e-mail address.

The deadline of submission of application is on 29 May 2026. Applications will be considered on a rolling basis. Please mention the position you have applied for in the Subject of the email. HI Sri Lanka reserves the right to cancel, postpone or modify the whole recruitment process and reject any application without specifying any reasons whatsoever.   

Handicap International (HI) is an equal opportunity employer. Qualified women, people with disability, and members from disadvantaged communities are strongly encouraged to apply.  

HI firmly believes in the importance of inclusion and diversity within our organization. This is why we are committed to a disability policy to encourage the inclusion and integration of people with disabilities. Please indicate if you require any special accommodations, including participation in the first interview.   

Candidates applying for a job with HI must be ready to comply with our Child Protection Policy, and Policy on Prevention of Sexual Exploitation, Abuse and Harassment. HI Sri Lanka has a zero tolerance policy on conduct that is incompatible with the values and mission of HI, hence, all selected candidates are expected to adhere to these standards and principles. 

The selected employee should clearly understand that all final offers of employment are contingent upon a successful reference check. The pre-employment screening will be performed for all