Responsibilities
1. Defines the Logistics section of the StratOp and directs its action plan
· Drives logistics strategy and functioning through the active promotion of HI’s institutional policy and directives and the optimisation of its resources.
· STRATOP: contributes towards the drafting, revision and implementation of the Operational Strategy (StratOp) within his or her field of activity and geographical area and in line with objectives;
· RISKS: produces and updates the risk map for his or her area of responsibility and proposes and implements corrective mitigation measures;
· INCIDENTS: contributes to and follows up on incident reports for his or her area of responsibility;
· INDICATORS: produces, compiles and analyses the data in the logistics dashboard for his or her geographical area;
· REPRESENTATION: represents HI externally on logistical issues concerning his or her geographical area (e.g. forums, operational and strategic alliances); develops the local partnerships necessary for his or her field of activity.
1. Deploys HI’s standards and contributes to its expertise and accountability within his or her remit
· STANDARDS: ensures compliance with and application of HI standards for his or her entire professional field with regard to policy, processes and tools;
· LOCAL ADAPTATION: adapts and contextualises these standards to meet local conditions and regulations;
· INTERNAL CONTROL: supervises internal control in his or her fields of activity;
· ACCOUNTABILITY: guarantees compliance with and the application of internal rules and the rules of institutional donors in his or her fields of activity
1. Operational implementation of logistics
· Diagnostic phase – Contextual analysis:
· Identifies regulatory requirements (donors, transport, customs, etc.);
· Analyses the logistics context of the country/area of intervention (evaluation of logistics capacities, table of logistics problems, ICQ, Log performance);
· Evaluates the capacities of available and mobilisable resources (human and material) in the country / area of intervention;
· Design phase – Resources planning:
· Designs a logistics chain adapted to the country / area of intervention (costs, quality,
deadlines);
· Contributes to establishing the activity schedule for the programme / area of intervention
· Helps to define the material resources necessary for ensuring the feasibility of the country / area of intervention; ;
· Defines the impact of logistics needs on the budget of the country / area of intervention (logistical support):
· Defines the impact of the requirements of the projects in the country / area of intervention on the budget;
· Anticipates derogations;
· Structures the human resources concerned by logistics. Launch phase – Procurement planning
· Defines the procurement plan and purchasing strategy;
1. Facilitates the Logistics profession’s development on his or her programme and contributes towards the development of the Logistics profession across the organisation
· Facilitates the development of the logistics profession in his or her geographical area and contributes towards the development of the Logistics profession across the organisation
· Contributes towards the facilitation of the profession’s development at the organisation’s global level (community of practice);
· Helps to develop a pool of local talent (holds technical interviews with the candidates and formulates recommendations; identifies training requirements).
2. Emergency Preparedness and Response Responsibilities
· Leads the emergency preparedness actions in his/her department and, in case of emergency, reorganizes the priorities of his/her team according to the humanitarian imperative, in order to ensure HI’s quick and efficient response.
· Internal control
· Identifies risks and contributes to risk mapping within its area of responsibility.
· Checks compliance with process in force and the quality of first-level controls.
· Ensures the effectiveness of risk management and internal control systems.
· Ensures that the internal control standards defined by the organisation are applied, by carrying out spot checks.
· Ensures the implementation of recommendations and the remediation of identified non-compliances and internal control weaknesses.
· Implements indicators/KPIs and dashboards relating to risk management and internal control within its area of responsibility.
· Reinforces the rules of internal control according to the context of intervention.